Hosting events at your office can be a great way to network and promote your business. In fact, inviting clients and vendors into your facility for a social event, such as an Open House, can go a long way towards developing long-lasting business relationships. If you are preparing for an event that will open your workplace up to visitors, make sure you take a few precautionary steps to provide a safe environment for your guests and to keep company and employee property secure.
Office Events Safety Tips
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Prepare your office for guests by:
- Clearing entrances and walkways of clutter
- Putting away valuables such as wallets, keys, cellphones, and laptop computers
- Locking doors to sensitive areas of the office and unused entrances to the building
- Turning on lights and opening window blinds in all rooms and hallways that will be used for the event
- Notifying your business security system provider of the day and time of the scheduled event
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Keep things safe during your event by:
- Hiring a caterer if you are serving food – so you don’t have to worry about keeping hot foods hot and cold food cold
- Having all visitors sign in when they arrive – which is also a great way to collect names, phone numbers, and email addresses for future contact
- Making sure visitors to your facility are escorted by company personnel at all times
- Monitoring the office premises with audio and video surveillance – just in case an incident or emergency occurs during the event
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Wrap up your event successfully by:
- Checking all rooms – never assume that everyone has left the premises when the event is over
- Double checking all entrances to make sure all unused windows and doors are still locked up tight
- Gathering up all trash and disposing of it promptly
Follow these safety tips to help you provide a safe venue for your office event and make a good impression on your guests. If you want to explore more ways to keep your office facility safe, contact Sonitrol for all of your safety needs.