Multi-tenant office buildings come in many different shapes and sizes, as well as these buildings house a multitude of businesses who have different clientele. Whether your office building is 10 stories or two stories, most offices receive a variety of visitors daily, including clients, customers, employee family members, and more. The following security tips will enhance the safety of employees and visitors in multi-tenant business buildings.
Implement Proper Visitor Screening Techniques
All too often, visitor sign-in procedures are not enforced in the workplace. A lot of times everyone seems to know where they are going, but it is imperative to require everyone to show their ID badge and if they don’t have one, they need to be required to sign-in. This may seem like a hassle, but why risk the safety of your employees and others in the building?
A proper visitor management system will confirm each visitors identity and their reason for visiting. Check for a valid ID, which can be a state ID, drivers license, or passport. Each visitor should have a valid reason for being there. If someone walks in and doesn’t have anything scheduled or seems to be soliciting, consider denying access to the building.
Furthermore, be sure to have access control implemented throughout the building. Whether you use ID badges all the way to biometrics, you need to be able to track all visitors and employees throughout your facility. This not only is preventative but also a basic form of security that should not be taken lightly.
Communicate News and Needs With All Tenants
As a property manager, you should have set security procedures and expectations already put in place. However, the different businesses in your building might have other expectations or needs. It is important for both parties to communicate openly and consistently. When someone begins renting space, it is your responsibility as a property manager to communicate the rules and procedures that are already put in place. It is then their responsibility to communicate any additional needs or concerns they have. This way, you can work together to create the ideal situation for everyone involved.
Create An Emergency Preparedness Plan
All tenants need to be educated on a plan should an emergency arise. The plan should be annually reviewed and sent out to refresh everyone’s memory of proper procedures. You might also consider having emergency drills yearly to ensure everyone in the building is prepared for an emergency. We have created an Emergency Preparedness plan, which can be found here. A few of the benefits:
- Both you and each of the businesses appoint a company emergency contact individual.
- Designate an emergency planning committee with trusted individuals.
- Provide evacuation and shelter plans for man-made and natural disasters.
At Sonitrol, we provide comprehensive and convenient security solutions for your business and we take our job seriously. That’s why we have created a Building Security Guide For Property Managers that offers thorough information, recommendations, and other resources for property managers. Download the guide here for more tips and resources. You can also register for a free business security assessment here.